Practical information

Arrivals and departure

The SIYSS 2007 will begin at 7pm on December 4th and end on the morning of December 11th following the Nobel Banquet. The Organizing Committee will meet all participants upon arrival at Arlanda Airport provided we have been informed of your flight itinerary. Please do not leave the airport on your own, we will do our best not to keep you waiting in the arrival hall. If you plan to arrive before December 4th or leave after December 11th, special arrangements will be made. Transportation to the airport on December 11th will also be taken care of. If you expect any changes in the arrival time please contact us at siyss@fuf.org or at +46 708 507 845.

Citizens of some countries will need a visa to enter Sweden . If you need a visa, make sure to apply for it at lease two months before you scheduled departure. We will be happy to help you with a personal letter of invitation for this purpose should you need it.

Food and board, travel insurance

Food and board during the week are included in the participation fee, but there will be opportunities to do some shopping. It is always a good idea to bring some extra money in case something unexpected should occur. Remember to check your travel insurance before you leave.        

Do not hesitate to contact us if you have any questions. Our e-mail address is siyss@fuf.org and Joel Sahlholm (International Coordinator) can be reached at joel.sahlholm@fuf.org or +46 708 507 845.

Preparations prior to arrival in Stockholm

One of the highlights of the SIYSS is the Symposium where you are given the opportunity to present your project and/or research and have to privilege of hearing what the other participants are working on. The audience will be composed of your fellow SIYSScolleagues, representatives from the Swedish Federation of Young Scientists, students from local schools and a number of professors and other interested scientists. Please prepare a short presentation in English that is no more than 8 minutes long. An abstract of your research, as an introduction to your presentation, should be submitted along with the completed registration form.        

The abstract should be divided into four parts: the title, the author(s), your school/institution, and the text body. The text body should describe the objective, background, methods of your work and naturally the main results and conclusions. Please do not have the title exceed 15 words and the text body more than 250 words. There is room on the registration form to describe what technical material you may need during the presentation such as a video tape projector, laptop computer, OH-projector or a certain type of software.

A "Get-together" informal dinner (called the International Evening) will take place during the week and the Organizing Committee will ask the participants from each country to put on a small sketch, song or show that is characteristic for that nation.  During past years participants have sometimes brought candy or other specialities from their country of origin to this event. This is a wonderful evening to exchange cultural insights, get to know each other and have fun. One performance per country is sufficient and naturally the SIYSS coordinators will prepare something special from Sweden.

Dress code and personal belongings

Bring along items needed for you SIYSS Symposium presentation and International evening sketch as well as toiletries and a towel for your stay at the youth hostel. During the week we will probably try a typical Swedish Sauna bath so you might consider bringing a swimming suit and a towel for that purpose.

In general, winter in Sweden can be cold, rainy, and snowy and temperatures ranging between +5 and -10 degrees Celsius are to be expected. To manage this weather it is extremely important that you bring very warm clothes and shoes. Don't forget a winter coat, hat, scarf and gloves. Seeing as we will do some walking, do not plan on being able to wear high heels (women) and nice shoes (men) outside during a full day. Both men and women in Sweden often wear warm and comfortable shoes outdoors and bring along an additional set of shoes to wear indoors.

The dress code during the week depends on the activities of the day. Smart or formal clothing will be required on several occasions. To make packing easier, we have here provided you with some examples of suitable clothing worn by previous participants. Please take the time to assure that you bring the appropriate attire with you, we would rather see participants dressed too formally than too casually during the week. If you should have any questions at all regarding dress code do take the time to e-mail us and ask: siyss@fuf.org.
A preliminary schedule (subject to minor changes) suggests the following attire day-by-day:            

For days when attire informal / casual is indicated, bring warm and comfortable clothes for everyday wear. Jeans are no problem, but bring them clean and in one piece. Around the hostel you are welcome to wear just about anything that makes you comfortable. For activities outside the hostel, we appreciate if you look clean and tidy.

Semi-formal indicates days when smarter clothing is needed. For men, a dress shirt and pants would be appropriate. Women can choose between pants and skirt, but please don't wear broken jeans or sweatpants.

Suit / formal means formal business attire for both men and women, that need not to be dark. This will be worn for your formal presentations, when attending official visits and press conferences.

Dark suit is the most formal daytime wear. For men, bring a dark suit and tie, with dress shoes. During day-time, girls should wear formal business attire, such as a formal suit or dress. At night, a shorter cocktail dress or similar can be worn. You will need this for visits to the parliament and royal court, and for the Nobel Foundation's reception.

Tails / ball gown is the dress code for the Nobel ceremonies, where ladies need to wear a full length respectable ball gown with a wide skirt. Gloves are optional. Gentlemen will need black tails with a white shirt, vest and bow-tie and black shoes with shoe-laces. For participants who have the possibility of bringing formal traditional or national costumes, this is very much appreciated!

If you wish you can rent a complete set of black tails or a gown in Stockholm. For the men the tail can be rented for 1000SEK excluding shoes (250SEK). You can bring own shoos but they have to be respectable and black. For the ladies gown can be rented for around 1100SEK and are also welcome to visit a hairdresser and have their hair done for the evening, the price is usually around 800SEK, but can vary.

Guests

During the past years some of our participants have wanted to meet up with relatives or friends living in Sweden. Since full participation in the programme is anticipated we strongly recommend that the participants meet their friends before or after the SIYSS week.  There is one exception from this request – we very much encourage participants to invite their Swedish friends to the official SIYSS seminar taking place the 7th of December. Please contact the coordinators for further details.